Terms & Conditions

 

  1. No participant may compete (or ascend a bicycle within the competition area) without wearing a cycling helmet. Only commercially produced helmets, meeting internationally accepted safety standards may be worn. Gloves are recommended.
  2. Should any participant require an official race time, such participant shall be required to purchase and wear the official 100 Cycle Challenge timing chip for the entire period of event participation.
  3. Participants must be 15 years of age on the 31 December of the year of the 100 Cycle Challenge:
    1. The above aside, special dispensation may be applied for in writing to the Race Office (by no later than 02 April 2018 for younger entrants to participate in the event, which younger entrants may only so participate if accompanied by their legal guardian on tandem or participate in relation to any other bicycle carrier where the minor participant’s legal guardian is the main provider of forward power of such bicycle carrier.
  4. Every cyclist shall ride carefully (applying reasonable measures of caution such as would be applied by any reasonable participating cyclist) and with due regard to the safety of other cyclists, pedestrians, spectators, and road users.
  5. Participants must obey the instructions of all traffic officers and marshalls and comply strictly with the rules of public road usage, save where authorised and instructed by traffic officers and marshalls to do otherwise. In particular, participants must keep to the left of the road and to remain on the sections of the road demarcated for them to use during the event. Participants may be required to stop at certain intersections on the instruction of authorised marshalls or traffic officers.
  6. Only conventional bicycles and conventional tandems (meeting generally accepted international safety standards) may be ridden during the event. In this regard BMX, mountain bike bicycles (“mtbs”) and tandems (with disc or covered wheels) are deemed to be conventional.
    1. Bicycles and tandems with fairing or attachments, which improve airflow, recumbent or extended bicycles, tricycles, machines known as human powered vehicles (HPVs) and other similar machines are deemed to be unconventional and are not permitted to be used during the event at all without the express prior written permission of the event organisers.
    2. Please apply for special dispensation in writing to the Race Office by no later 02 April 2018
  7. Bicycles, tandems and other machines fitted with unconventional handlebars including triathlon-bars, aerobars, clip-ons, prayer-bars, turned-up-bars and cow-bars are not permitted to be used in any category forming part of the event. MTB bar-ends are however permitted in relation to mtbs.
  8. Any participant or prospective participant who is in any doubt as to whether his or her bicycle, tandem or machine planned to be used therein is suitable to be ridden in the event and, if so, in which category, is advised to contact the organisers well beforehand to obtain confirmation that such bicycle, tandem or machine may be used during the event and that it is compliant with the event rules.
  9. For avoidance of doubt, no e-bikes or electronic powered bicycles shall be permitted to be used as part of the event.
  10. A cyclist (and/or any participant) may not use any personal music system, radio communication device or cellular telephone (or any similar electronic device or system) with earphones,  whilst cycling and/or whilst participating in the event.
  11. For safety and/or security reasons no participant in the event MAY sell or transfer his or her personal event entry number (received upon entry into the event or thereafter and identifying and/or approving him or her for participation in the event) to any other person, or permit any other person to participate in the event under such number issued to him or her by the organisers of the event for participation purposes.
    1. Should any participant in the event be found by the organiser of the event (or its representative) to be in breach of the above rule, such participant (and/or their substitute(s)) shall be immediately disqualified from participating (or further participating) in the event and any such person may in the sole discretion of the organiser of the event be banned from participating in any future events presented by the organiser.
    2. No representations shall be entertained in this regard, save to the extent that the rule has on a strict interpretation thereof not been contravened.
    3. Any participant may (the above rule notwithstanding) arrange for an official recorded substitution of participants with the Race Office which officially approved substitution may be procured for a single additional fee of R150.00 within the prescribed period prior to the event stipulated in the  event schedule;
    4. In the event of substitution of participants in terms of (c) above, the original entry fee paid by the transferor in relation to the event shall, for avoidance of doubt, not be refunded by the event organiser.
    5. In the event of prior and approved official substitution of participants in terms of (c) above, the participant who is being substituted shall have his or her number removed from the event participation database, no longer be permitted to participate in the event under such personal event number and a new number shall be allocated to the transferee by the event organisers.
  12. Every participant in the event shall at all times during his or her participation in the event visibly display his / her personal event entry number, pinned to the back of his/her shirt or on the upper back of any cycling apparel worn during the event.
  13. The Early Bird entry fee in relation to the event is R350.00, which reduced entry fee offered to participants shall after 31 October 2017 no longer be applicable. Thereafter the 2018 standard entry fee of R400.00 shall apply. Both entry fees include the Cycling SA official rider levy of R10.00. Entries to participate in the event close on 31 March 2018 or on any earlier date advised by the event organizer and on which earlier date the number pre-determined for maximum event participants in relation to each category of the event by the event organisers in their sole and unilateral discretion, has been reached. ENTRY FEES ARE NON-REFUNDABLE. Online entries processed by prospective participants without them making the necessary payment to secure such entries into the event, are not saved on the electronic event database system of the event and do not comprise valid entries. An entry is accordingly not considered valid (and may not be enforced) until such time as the event organisers have received and confirmed full payment of the prescribed entry fee. Confirmation by the event organisers that full payment has not been received shall be final and not be open to dispute.
  14. The event organiser (or its duly authorized representatives) may, in their sole and unilateral discretion, decline any application for entry into the event made by any person who is under suspension or who has been banned from participation in the event (or in sports events otherwise) by any official person, body, association or entity controlling any sport discipline on grounds of such prospective participant having been suspected of using or having used illegal drugs, prohibited performance enhancing substances or having used (or having been suspected to have used) any other prohibited substances or for otherwise having contravened any WADA regulations and/or rules; and/or refuse to allow any person to participate in the event where reasonably motivated grounds exist for such a refusal of entry and/or participation.

    Racing categories

  15. Only cyclists with a valid Cycling South Africa (Cycling SA) licence at the time of participation will be permitted to start and participate in the Elite, U23, Junior, Youth (U16), and VETERAN/MASTERS RACING categories forming part of the event for both ladies and men.
    1. Only Cycling SA licenced riders, who competed in the 2018 Cycling South Africa National Road Championships, will be allowed to start and participate in the Juvenile (U16), Junior, U23, Elite and Veteran/masters racing categories forming part of the event for both men and women.
    2. Restricted gears apply for Juniors and Youth, as regulated and prescribed in terms of the Cycling SA rules, which rules are available online at www.cyclingsa.com ;
    3. The Veteran/Masters Men’s categories will start in 10-year age categories, being: 30-39, 40-49, 50-59 and 60+.
    4. All Veteran/Masters Women will start and participate in one group. Women who are 30 years of age and older, qualify to participate in the event as Veteran/ Masters.
    5. The above groups described in paragraph 15 above, will be limited to a maximum of 200 riders per group.
    6. Prize money will be allocated in terms of the schedule, which is available online at www.100cyclechallenge.co.za
  16. All licenced racing groups referred to above and individual participants competing as part of the identified groups for prize money MUST procure and wear the prescribed 100 Cycle Challenge timing chip in order to be eligible for an official race time, result and prize money, if applicable according to the schedule.
    1. If any member of the racing group does not wear the prescribed 100 Cycle Challenge Chip during his or her entire period of participation in the event, such individual’s result will not be released. Confirmation by the event organisers that a 100 Cycle Challenge timing chip did not register for any particular individual participant for the entire event period and that a result matching the particular individual’s performance can accordingly not be released, shall be final and not be open to dispute.
  17. Cycling SA licenses must be made available to the organisers of the event by participants falling within any of the above groups for inspection at the time of registration by the relevant individual participant as well as on the event race day upon a reasonable request by the organisers to this effect.
    1. No day or temporary licenses will be issued to prospective participants falling within the above-identified groups at the time of registration or on the day of the event.
    2. The event organiser is not responsible or liable in any respect for the collection and return of any licenses.
  18. All licensed riders are to abide by the 100 Cycle Challenge Terms and Conditions and Cycling SA rules and regulations, which are available for perusal at the following ip address: www.cyclingsa.com/rules-and-regulations. Ignorance of these rules and/or of the said terms and conditions shall not offer any offending participant any excuse.
  19. All participants in the above identified groups undertake in terms of registration for and participation in the event to undergo doping tests (performed in terms of the WADA rules and regulations and as may be reasonably required) and expressly accept that any offending participant in terms of WADA rules and regulations, shall be immediately disqualified from the event (upon such doping or substance abuse offence becoming known to the organisers) and shall be liable to return any prize monies already paid out to him or her in relation to his or her participation in the event. This aside, any rider who fails a doping test at the event or is guilty of a doping offence in terms of the WADA rules and regulations, shall receive a lifetime ban from future participation in the event.
  20. Only participants in the Elite licenced racing category identified above, shall be permitted support vehicles on route during the event. Support vehicles must be accredited by the organiser of the event and by Cycling SA at the team managers meeting as determined by the schedule. Proof of such accreditation may be requested on the day of the event or prior thereto by the organiser.
  21. Support vehicles MUST abide all road use rules and regulations in the ordinary course and at all times drive with the safety of all cyclists, pedestrians, spectators, marshalls, traffic officers and route support vehicles as a priority consideration. Failure to do so may result in the racing team or individual participant (which or whom such accredited support vehicle and its occupants is supporting) being disqualified and removed from the race. All support teams must be in possession of a valid CSA manager’s licence, a copy of which or proof of which may be requested on the day of the event or prior thereto by the organiser.

    Gran Fondo participants

  22. After the racing categories identified in clause 15 above have officially commenced racing at the start of the event, the start line will be opened for all remaining participants to race the event, hereinafter referred to as the “Gran Fondo participants”:
    1. a. There will be prize to the value of R100 000.00 for the first 3 men and first 3 women from the Gran Fondo participants, who finish the event by crossing the event finish line first and not by having the fastest time;
    2. b. The start line at the event will be opened for Gran Fondo participants for a period of 2hrs on the race day from 08:00 am to 10:00 am only.
    3. c. No participants shall be permitted to start the event after 10.00 am on the race day, as the starting point and first portion of the event route shall thereafter be dismantled, to open up traffic flows.
  23. Participants must complete the course in 6 hours or less in order to qualify as a finisher and to receive an event medal. This aside:
    1. Participants and/or support vehicles who fail to reach the cut-off point (identified by the organisers) within a specified time shall be withdrawn from the event race and not be permitted to continue beyond the cut-off point;
    2. Participants are expected to be able to ride at an average speed of 15km/h;
    3. Cut-off times will be published in the race pack and must be strictly adhered to both by participants and support vehicles; and
    4. Cut-off times may be changed and/or additional cut-offs instituted by the organiser at any time should its appointed Race Director deem it necessary to do so for the safety of all participants. The Race Director’s decision shall be final in this regard and not be open to dispute.
  24. Participants must complete the course entirely and solely with the application of their own power in relation to their approved bicycles and slipstreaming any vehicle or motorbike is strictly prohibited.
  25. No participant may cause or allow any motorised or human powered machine, other than a prior approved and accredited support vehicle, to follow or second him/her.
  26. Cyclists are not permitted to participate in the 100 Cycle Challenge with any live animal(s) on their bicycle or person or with such animal accompanying them during the event.
  27. Non-accredited support vehicles shall be removed from the route.
  28. The routes will be as supplied and as made available by the organiser to participants on the following IP address: www.100cyclechallenge.co.za Participants must familiarise themselves with the official race route they are required to ride in terms of the event.
    1. The organiser reserves its rights to unilaterally alter the race routes in accordance with safety, traffic, construction, practical and/or other undisclosed considerations and/or constraints.
    2. The Race Director’s decision shall be final and binding in this regard and not be open to dispute.
  29. Any medical and/or emergency evacuation costs incurred on behalf of a rider by the organiser (or on its behalf) in terms of the 100 Cycle Challenge shall be for the cost of the participant and recoverable from such participant.
  30. A participant may not participate in the event whilst under the influence of alcohol or of any other drug or medication which substance prevents or might reasonably prevent a participant from properly controlling his or her bicycle on the day of the race event.
  31. Failure to comply with any of the event rules stated herein (or referred to herein) may result in disqualification and/or the immediate removal of a participant from the event route and the race at the sole discretion of the Race Director or his duly appointed representative. In relation to any dispute arising from the provisions of these terms and conditions and save as expressly provided to the contrary herein:
    1. A protest committee appointed by the organiser will adjudicate any such dispute, including one regarding the interpretation of these rules. A ruling by the protest committee shall be final and binding and not be capable of any further adjudication of whatsoever nature;
    2. Protests must be submitted to the organiser in writing within 15 minutes of the finishing time to which the protest applies (or otherwise within a reasonable time of the dispute arising) and be accompanied by a deposit of R150.00;
    3. The deposit will be refunded if the protest is upheld, failing which it shall be forfeited.
  32. Should you enter or register for the event for and on behalf of any person other than yourself (“the third party”) then by accepting these terms and conditions, you do so being duly authorised by the third party to accept the terms and conditions contained herein on such third party’s behalf and you furthermore expressly agree to indemnify the organisers and their representatives fully against any harm, damages and/or claims which may arise in this regard and/or from a breach by you of your obligations in this regard.
  33. Waiver: Participants take part in the event and/or enter the event and entrants enter the event entirely at their own risk (or at the risk of the third party, if applicable) and agree that they shall have no claim whatsoever against the organiser, the partners, any individual or official, marshall, assistant, helper or agent associated with the event in whatsoever capacity, against the sponsors of the event or against any local authority or their employees, in respect of any harm, loss or damage whatsoever which participants or entrants may suffer arising from any injury to their person or loss or damage to their property as a result of, or arising out of, whether directly or indirectly and whether foreseeable or not, the participants’ entry thereto, arrival thereat and departure therefrom, attendance at registration, prize-giving or other function thereof, any loss or damage to bicycles or other equipment (including support vehicles or any part thereof), however such loss or damage may arise. Persons signing this entry form as guardian of a minor hereby consent to such minor being bound by the aforegoing and further indemnify the organisers and aforementioned parties to the extent, of any, to which such minor is not capable of waiving his/her rights as stipulated above. Persons taking part in the 100 Cycle Challenge as part of a team and whose entries were made on their behalf are deemed to have accepted these terms and conditions by virtue of their participation in the 100 Cycle Challenge.
  34. Indemnity: The participant (and any entrant acting on his/her behalf) agrees to abide by the rules of the 100 Cycle Challenge and those of Cycling South Africa, and confirms that she/he has read them, and understands that she/he takes part in the 100 Cycle Challenge subject to such rules and at his/her own risk and fully indemnifies the sponsors and/or organisers against any claim which may result from his/her participation in the event. The participant further understands that it is his/her responsibility to be medically fit to take part in the 100 Cycle Challenge and that by entering the event and participating therein, he/she warrants to the organisers and to any related parties such medical fitness. This indemnity applies equally to teams entering under the rules and conditions of entry. In entering the 100 Cycle Challenge, the participant understands that the organisers and/or their related parties will take photographs of the event including of all participants to the event (competing in all categories thereof) and that she/he consents to such photographs being taken at the event and being used for promotional and publicity purposes (including on social media platforms and including for any future purposes) at the organisers’ sole discretion and that no compensation shall be due to any participant in this regard. The participant further understands and accepts that the photographs (and/or any electronic images relevant thereto) are and will remain the property of the sponsors of the event and/or of the organisers (as the case may be).
  35. Cancellation: Should the event have to be cancelled due to hazardous weather, earthquakes, civil unrest and/or any act that may pose a high risk of injury to participants and spectators, will be made by the Race Director, having due regard for participants safety, and such decision will be final. Entry fees will NOT be refunded. The event organizer(s), sponsors and partners will not be held liable for the refund of any entry fees paid by the participant in the event;
  36. Privacy: The personal information, which is collected from participants and/or entrants and is processed by the race organisers in terms of the event and for purposes thereof, is done with the express consent of such participant and/or entrant, which consent is expressly provided in terms of registration for the event and through participation therein. Save for any consent provided in terms of 34 above, the personal information which entrants and/or participants provide to the organisers in completing the online entry form (relevant to the event) and in the course of participation in the event otherwise, will be processed purely for the purpose of race entry and for purposes of participation in the event and for purposes of managing, in general, the event, and shall not be shared with any other party save as is expressly provided for herein and save for purposes of medical emergencies or data storage and/or data hosting in the ordinary course. All information will be safeguarded as prescribed in terms of the Protection of Private Information Act (POPI).
  37. Subscriptions and/or Opt-in’s: Please note that in the event that you have selected to unsubscribe and/or opt-out of receiving any newsletters and/or marketing mail relevant to the event that you will still receive communication regarding logistics relating to the event you have entered.